Logistics Business Administrator Apprentice

HAMPSON HAULAGE · Competitive · West Bromwich
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Fantastic opportunity to work within an administration office - the logistics administrator will perform various functions in ensuring effective and efficient supply chain management.

Closing date: 01 Nov 2021

Apprenticeship summary

  • Weekly wage 161.25

Wages explained

Apprentices are paid for their normal working hours and training thats part of their apprenticeship (usually one day per week).

  • Working week Monday - Friday 09.00 - 17.00 Total hours per week: 37.50
  • Expected duration 18 months
  • Possible start date 08 Nov 2021
  • Date posted today
  • Distance 106.5 miles
  • Apprenticeship level Advanced

Level 3 (A level)

  • Reference number VAC001774774
  • Positions 1 available

The logistics administrator will perform various functions in ensuring effective and efficient supply chain management. Responsible for:

  • Welcoming visitors by greeting them, in person or on the telephone
  • Answering or referring inquiries
  • Directing visitors
  • Giving instructions
  • Responsible for providing administrative support
  • Provide general office support with a variety of clerical activities and related tasks
  • Will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, as well as additional clerical duties
  • General miscellaneous admin tasks around the office and within a team
  • Copying, scanning, POD inputting, filing
  • System compliance
  • Data input into management information system
  • Liaising and communicating with customers with respect to delivery schedules
  • Managing and overseeing administrative processes as instructed
  • Tracking shipments in order to ensure timely delivery
  • Planning and organising shipments
  • Maintaining accurate and updated records
  • Strong communication skills
  • Competent in numeracy, literacy and ICT
  • Ability to self-manage and organise own time

Personal qualities

  • Reliable
  • Professional
  • Hardworking
  • Excellent timekeeping skills
  • Ability to work hard under pressure and maintain a calm demeanour
  • Punctual

Desired qualifications

Maths and English GCSE with a Grade A*-C/9-4 above or equivalent or functional key skills at Level 2.

Future prospects

Possible progression within the business.

About the employer

Hampson Haulage was established by our MD Clive Hampson in 1982, we are a family business with the skills and ability to move your goods and exceed your expectations. We specialise in offering dedicated reliable logistic solutions whatever the load or destination at a fair price. All of our vehicles are fitted with GPS tracking allowing up to the minute estimated arrival times and full traceability. Our 30,000 sq ft secure warehousing and 2.5 acre external storage facility is available to provide short and long term storage at competitive rates. We offer dedicated and part loads, flat and curtain-sided vehicles. Self loading options available with our extensive fleet of crane and tail lift trucks.

Employer

HAMPSON HAULAGE LIMITED https://hampsonhaulage.co.uk/about-us/

Address

Unit 8A-8C Albion Industrial Estate, Oldbury Road West Bromwich B70 9BP

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Training

Training provider

SANDWELL COLLEGE Applications for this apprenticeship are being processed by Sandwell College

Contact

Julie Small 0121 667 5018 apprentice@sandwell.ac.uk

Advanced Business Administrator Standard. IT: Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required. Record and document production: Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others work. Maintains records and files, handles confidential information in compliance with the organisations procedures. Coaches others in the processes required to complete these tasks. Decision making: Exercises proactivity and good

judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate. Interpersonal skills: Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge. Communications: Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department. Quality: Completes tasks to a high standard. Demonstrates the

necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues. Planning and organisation: Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events,

takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation. Project management: Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

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