Free Schools Policy and Programme Divisional Support Apprentice

Department for Education · Competitive · Sheffield
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Efficient day-to-day diary management and PA support to the Deputy Director for Free Schools Policy and Programme Division including organising meetings/telephone and video conferences; reviewing and accepting meeting invitations, balancing conflicting appointments and making priority judgements about clashes.

Preparing meeting papers and arranging travel where necessary, and sourcing briefings for meetings where required.

Providing support with SSARDs honours round including the drafting and proof reading of citations.

Providing support to SSARD on recruitment campaigns including supporting managers on getting vacancies live, ensuring vacancies templates are completed correctly and supporting with organising sifts and interviews.

Supporting the Directorate Support Office on internal comms related tasks such as the newsletter.

Supporting the directorate support office on adhoc and routine admin tasks, such as managing the gifts and hospitality register and the conflicts of interest log.

Coordinating responses to ad hoc commissions from the centre, on behalf of the division and directorate.

Responsibilities

There are no minimum qualifications required for this role.

The ideal candidates will have these essential criteria:

Strong written and verbal communication skills, and attention to detail

Skilled use of Microsoft Office packages and good all-round IT skills

Excellent time management, organisational and prioritisation skills with the ability to work calmly under pressure, meet deadlines and organise others

Flexibility to adapt quickly to new demands and competing pressures to deliver outcomes

A team player successfully able to work with colleagues.

We will ask you to show us these skills in your application.

About the apprenticeship

This is an excellent opportunity to gain a Level 3 apprenticeship in Business Administration.

Part of this apprenticeship is to complete a level 2 English and Maths functional skills qualification. If you have already achieved GCSEs in English and Maths at Level 4 (grade C) or above you will not need to complete functional skills.

To be eligible to apply for the apprenticeship you need to meet the following criteria:

Must have lived in the UK and/or EU for 3 years prior to apprenticeship start date

Not be undertaking another apprenticeship at the same time

The successful candidate(s) will be enrolled onto a Level 3 apprenticeship in Business Administration. At the enrolment state, the individuals eligibility will be checked by the training provider. Candidates need to make sure they do not have pre-existing qualifications at the same or higher level in a similar subject as the apprenticeship.

If you are unsure of your eligibility, please review the content of the apprenticeship standard on the IfATE website (www.instituteforapprenticeships.org) Business administrator / Institute for Apprenticeships and Technical Education and assess whether your previous learning has already covered much of this content. If it has, youre unlikely to be eligible for the apprenticeship.

Behaviours

Well assess you against these behaviours during the selection process:

  • Working Together
  • Making Effective Decisions
  • Communicating and Influencing
  • Delivering at Pace

Benefits

Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Departments transfer / promotion policies.

As a member of the DfE, you will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK.

You will have 25 days leave, increasing by 1 day every year to a maximum of 30 days after five years service. In addition, all staff receive the Queens Birthday privilege holiday and 8 days bank and public holidays.

As an organisation, which exists to support education and lifelong learning, we offer our staff excellent professional development opportunities.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

This vacancy is using Success Profiles, and will assess you against the essential criteria listed above, as well as against key civil service behaviours and strengths.

Application

To apply, please provide a Personal Statement of no more than 500 words, setting out what you would bring to this role and how you meet the essential criteria set out above.

Applications will be sifted using the CV and Personal Statement against the essential criteria specified in the job advert. If we receive a large number of applications, we will sift on the first essential experience only i.e. Strong written and verbal communication skills, and attention to detail.

Interview

The interview will involve a discussion around the essential criteria and applicants will be assessed using both behaviours and strengths. We will ask you questions based on the Civil Service behaviours listed below:

- Working together

- Making effective decisions

- Communicating and influencing

- Delivering at pace

Candidates successful at interview will be invited for a second interview with the Deputy Director of Free Schools Policy and Programme Division.

Feedback will only be provided if you attend an interview.

Sifting is expected to take place between 20th and 22nd October.

Interviews will likely take place during w/c 8 November via Microsoft Teams.

We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role before applying.

Other Information

The government is committed to supporting apprenticeships, enabling people to learn and progress in a role whilst earning. We want to monitor the number of people who have completed apprenticeships who are now applying to progress further in their career and are asking this question to all candidates, on all vacancies. You will be asked a question as part of the application process about any previous apprenticeships you have completed. Your response to this question will not affect your application and it is not a requirement of the role to have completed a previous apprenticeship.

For this role the department would not consider sponsoring a Certificate of Sponsorship/visa. Please note we are unable to offer advice on any Visa and Immigration cases.

If successful and transferring from another Government Department a criminal record check maybe carried out.

We are seeking a self-motivated individual who can provide excellent PA and administrative support to the Deputy Director of Free Schools Policy and Programme Division and to the wider School System and Academies Reform Directorate (SSARD). You will also work closely with the Head of Directors Office to ensure strong administrative support across the directorate.

In this role, you will use your interpersonal and organisational skills and take initiative in all areas of your work to secure the most effective outcomes. You will sit at the heart of an exciting directorate responsible for many of the core building blocks of the school system and ensuring a joined up strategy for school reform overall.

SSARD brings together school reform and academies strategy, free schools policy, system leadership and school improvement, school admissions and school organisation, school governance, and faith policy. This is an exciting time to join the directorate and support the wider work of the Department in education recovery post Covid-19 and building a stronger school system.

It is important to us that our organisation is more diverse, so we encourage applications from people of all background and identities. Were especially keen to hear from Black, Asian and Minority Ethnic candidates who are currently under-represented.

This post is full time however applicants who wish to work alternative working patterns are welcome to apply. The preferred working pattern may or may not be available, agreement will be subject to business need, and any request to work an alternative working pattern should be made prior to your acceptance of the provisional offer.

Job description

Key responsibilities:

Efficient day-to-day diary management and PA support to the Deputy Director for Free Schools Policy and Programme Division including organising meetings/telephone and video conferences; reviewing and accepting meeting invitations, balancing conflicting appointments and making priority judgements about clashes.

Preparing meeting papers and arranging travel where necessary, and sourcing briefings for meetings where required.

Providing support with SSARDs honours round including the drafting and proof reading of citations.

Providing support to SSARD on recruitment campaigns including supporting managers on getting vacancies live, ensuring vacancies templates are completed correctly and supporting with organising sifts and interviews.

Supporting the Directorate Support Office on internal comms related tasks such as the newsletter.

Supporting the directorate support office on adhoc and routine admin tasks, such as managing the gifts and hospitality register and the conflicts of interest log.

Coordinating responses to ad hoc commissions from the centre, on behalf of the division and directorate.

Responsibilities

There are no minimum qualifications required for this role.

The ideal candidates will have these essential criteria:

Strong written and verbal communication skills, and attention to detail

Skilled use of Microsoft Office packages and good all-round IT skills

Excellent time management, organisational and prioritisation skills with the ability to work calmly under pressure, meet deadlines and organise others

Flexibility to adapt quickly to new demands and competing pressures to deliver outcomes

A team player successfully able to work with colleagues.

We will ask you to show us these skills in your application.

About the apprenticeship

This is an excellent opportunity to gain a Level 3 apprenticeship in Business Administration.

Part of this apprenticeship is to complete a level 2 English and Maths functional skills qualification. If you have already achieved GCSEs in English and Maths at Level 4 (grade C) or above you will not need to complete functional skills.

To be eligible to apply for the apprenticeship you need to meet the following criteria:

Must have lived in the UK and/or EU for 3 years prior to apprenticeship start date

Not be undertaking another apprenticeship at the same time

The successful candidate(s) will be enrolled onto a Level 3 apprenticeship in Business Administration. At the enrolment state, the individuals eligibility will be checked by the training provider. Candidates need to make sure they do not have pre-existing qualifications at the same or higher level in a similar subject as the apprenticeship.

If you are unsure of your eligibility, please review the content of the apprenticeship standard on the IfATE website (www.instituteforapprenticeships.org) Business administrator / Institute for Apprenticeships and Technical Education and assess whether your previous learning has already covered much of this content. If it has, youre unlikely to be eligible for the apprenticeship.

Behaviours

Well assess you against these behaviours during the selection process:

  • Working Together
  • Making Effective Decisions
  • Communicating and Influencing
  • Delivering at Pace

Benefits

Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Departments transfer / promotion policies.

As a member of the DfE, you will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK.

You will have 25 days leave, increasing by 1 day every year to a maximum of 30 days after five years service. In addition, all staff receive the Queens Birthday privilege holiday and 8 days bank and public holidays.

As an organisation, which exists to support education and lifelong learning, we offer our staff excellent professional development opportunities.

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

This vacancy is using Success Profiles, and will assess you against the essential criteria listed above, as well as against key civil service behaviours and strengths.

Application

To apply, please provide a Personal Statement of no more than 500 words, setting out what you would bring to this role and how you meet the essential criteria set out above.

Applications will be sifted using the CV and Personal Statement against the essential criteria specified in the job advert. If we receive a large number of applications, we will sift on the first essential experience only i.e. Strong written and verbal communication skills, and attention to detail.

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