Apprentice Service Manager-premier Block Management LTD

Apprentice Service Manager-premier Block Management Ltd · Competitive · Borehamwood
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-Provide efficient and accurate support to ensure the smooth running of the department

-Responsible for reactive maintenance when an issue is reported either or phone call etc, then ensuring that job orders are raised appropriately before sending contractors to site, whilst keeping the customer informed

-Training will be provided with the intention of developing the individual, so they can fulfil the following tasks

-Obtain feefos in line with company OKR of 50 feefos per month, to ensure company and personal growth

Responsibilities:

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-Responsibility for good all-round customer service

-Dealing with customer queries verbally and in written form

-Manage electronic data and e-mails, responding within 24 hours

-Answering phones being the first port of call for anyone who calls the office, ensuring that phones are answered within 3 rings

-Raising complaints with contractors when works arent completed to a satisfactory standard

-Follow up of H&S, FRA, Site Reports and lift engineering works, ensuring that all reports are actioned appropriately under the supervision of the property manager

-Completing minutes and site reports within 5 working days

-Liaise directly with property manager(s) to ensure that orders can be raised, and it is an appropriate fee to spend

-To live our core values, do what you say you will do, contribute positively to our company culture and be someone your team can count on

Processing:

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-Set up or monitoring of Insurance claims

-Writing leaseholders and resident letters regarding different issues relating to the block

-In most cases obtaining minimum 3 quotes for orders over 400

-Liaise with onsite staff so you are aware of what is going on onsite, along with working with them to ensure the best possible service

-Ensure that onsite staff have appropriate materials for offices etc (toilet rolls, printer ink, paperetc)

-Assisting Property Managers with large projects to ensure smooth running

-Answering any queries that may involve your sites and provide adequate cover when property manager is not in the office.- Saving reports, e-mails, contract etc in the appropriate location on Qube

-Sending SMS, emails for updates on urgent issues

-Sourcing local contractors

-Put contracts in place

-Conduct site visits take photos and complete report within 5 working days (with images)

-Meeting with clients/customers on site with complicated reactive issues

-Finding ways to reduce costs and improve service provided by working to find and build a good relationship with contractors

-Write/contribute to content of monthly newsletters

-Produce up to date meter readings for sites with meters

-Re-tendering contracts to ensure best value (cleaning, gardening etc)

-Attending AGMs/client meetings and writing/sending out minutes

A desire to learn and gain knowledge of property management principles and procedures

-Strong self-motivation to keep improving, learning and developing

-Good soft skills when dealing with people to empathise and understand the customers needs

-Working knowledge of QUBE computer system

-Working knowledge of windows-based spreadsheets - i.e. Excel

-Ability to use Microsoft Word

-Good written and verbal communication skills

Personal effectiveness:

This role will require the ability to plan workloads, to work unsupervised, and to have a flexible approach. This person should have good communication skills, both verbal and written.

As a key member of the team this candidate should have the ability to react to the days events in an effective, friendly and consistent manner providing support and assistance where necessary.

They should be willing to participate fully in the running of the department, assisting with problem solving where necessary. The ability to adapt to changing requirements and procedures arising because of improvements in technology and new operational systems is essential, as is willingness to undertake training as deemed necessary.

Requirements

Desired skills

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-Previous experience of delivering services to a high level within a customer faced environment

-An understanding of leases, Service Charges, Budgeting, and associated legislation

-Excellent customer service and client focused

-Good IT skills

-Problem-solving skills

-Full driving licence with your own car (due to the nature of the role) would be beneficial

-Good communication skills with a confident telephone manner

Personal qualities

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-Presentable and smart appearance

-Willingness to learn

-Well organised

-Quick learner

-Flexible with working hours

-Driven and career focused

-Forward thinking

-Energetic

Desired qualifications

Minimum of 4 GCSEs at grades A*-C/ 9-4 (or equivalent) including maths and English

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